Admin-HR-Security Officer (Kapisa Project)

Duties & Responsibilities:

Administration

1. Assist in developing a proper filing system and keep track of documents coming and going to have a well-organized filing system. & as well as record and updating inventory database on regular basis.
2. Assist in supervision of support staff (Cleaners & Guards) by using the tools developed for office maintenance.
3. Assist the line manager in preparation of stock requests, travel reimbursements, advances and other administrative issues.

Human Resources

1. Assist the Sr. Admin HR Manager in the hiring process, starting from the recruitment and ending at socialization phase; this may include developing job descriptions, job specifications, preparing job adverts, checking application forms, short listing, interviewing and selecting candidates.
2. Maintain current organizational chart and keep update the current staff contact list.
3. Facilitate the process of socialization of the newly hired employees and accelerate the process of their introduction throughout the organization.
4. Monitor and record employees’ attendance register and prepare the monthly attendance report of employees.
5. Conduct instruction and briefing for staff members about admin and HR procedures.
6. Update the filling system and manage filing system of the office documents in both hard and soft copies.
7. Maintain the personal filing system and HR database of the organization and regularly check these files for the update.
9. Preparation of monthly attendance sheets of staff.
10. Assist the line manager in keeping the personal files of staff update and ensure that all relevant documents are going to personal files.
11. Assist in regular monitoring of staff attendance and in & out registers.

Security

1. Perform standard security functions; such as advise on organization’s policy, security planning, security training, and field movement.
2. Develop relationships with government bodies, and other relevant partners to broaden the analytical network.
3. Complete relevant records and log books, in a professional manner providing sufficient detail.
4. To make sure security equipment (torches, whistles, alarms, cameras, etc) kept in the right place and working properly.
5. Liaise with local government (representatives) on security related issues.
6. Identify security related information sources and create an information gathering network in Office.
7. Participate in the security related meetings, when required and coordinate security assessment with other stakeholders.
8. Any other administrative tasks assigned by the line supervisor.

Qualifications Required:

1. The employee for this position must have at least Baccalaureate degree.
2. Relevant or similar experience in working as HR, Admin and Security office (2 – 3 years).
3. Good command of written and spoken English, Pashto and Dari.
4. Excellent interpersonal skills, ability to communicate with staff in a professional way.
5. Computer Skills (Word, Excel & Internet)