Duties & Responsibilities:
Facilitate the purchase of daily items and equipment for different sections.
Participate in the Admin/Finance related meetings
Overall control on the budget line allocated for office and spends accordingly.
Conducting regular meetings with subordinates and sending its minutes to main office within time frame.
Proper and on time reporting of Admin/Finance activities to main office
Coordinate all the issues with main office and vice versa
To take the quality into serious consideration while purchasing equipment/Material.
Developing and maintaining a proper filing system (Hard & Soft), update regularly and keep track of documents to have a well-organized filing system.
Maintains accurate fuel records for generators and vehicles in site Office reporting to management on regular basis.
Supervision of support staff (Cleaners, Guards, and Drivers) by using the tools developed for office maintenance.
Assist the line manager in preparation of stock requests, travel reimbursements, advances and other administrative issues.
Liaise with governmental, non-governmental organizations and other agencies to establish and maintain networks for referrals;
Supervise the work of the support staff and provide regular feedback (office cleaners, guards, drivers etc.
Monitors the building and equipment maintenance, taking appropriate action accordingly.
Human Resource Responsibilities:
Preparation of monthly attendance and communication cost list, share it with Kabul main office
Assist in regular monitoring of staff attendance and IN & OUT registers.
To conduct need assessment for finding the weak points of employees and suggesting on the job or off the job-related training
To give a proper orientation of DHSA/TKG policies and procedures to the current and newly hired employees
Plans, organizes and manages the work of subordinate staff to ensure that the work is accomplished in a manner consistent with organizational requirements
Provides support facilitating interviews/meetings/events management etc.
Assist in financial management, including management of cash flows in accordance with donor/ organization approved policies and procedures.
Assist in managing funds of DHSA/TKG in the most efficient and controlled manner.
Able to handle physical cash while making cash distribution on project implementation level.
Assist in ensuring timely and reliable preparation of monthly financial reports of DHSA as and when desired.
Carryout bank reconciliations of all bank account; provide fund status updates on monthly basis
Any other tasks assigned by the supervisor
Manages and reconciles the petty cash/operational Advance in the field office for minor expenses
Degree/ Certificate in accounting /finance or similar field is necessary (relevant experience may substitute for the degree/certificate mentioned).
Minimum of two/ three years’ experience on equivalent position.
Working knowledge of English, both written and spoken and Pashto/Dari. Able to communicate fluently effectively both verbally and in writing.
Excellent interpersonal skills must be capable of working both individually and as part of a team, be able to create a supportive working relationship among all project teams.
Maturity and ability to work long hours under pressure is essential.
Please submit your CV and cover letter to email@example.com clearly mention the vacancy number and job title in the subject line (DHSA-08-021) Application without subject line will not be considered.
Note: Only Shortlisted candidates will be contacted for interview.
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